One way in which we celebrate and bring awareness to the incredible MPI Volunteer Chapter Leaders who lead our Chapters and Clubs is through a “Presidents Yearbook” included in The Meeting Professional each year.  If you have not already done so, please submit your information.

 To ensure we include the latest and most accurate information, please go here to:  

The Chapter Operations Form is no longer an annual required document due on December 1. The document should be submitted to your Regional Operations Manager only when the Chapter’s primary contact person is being updated or when the Chapter has a new administrator. 

The form can now be found in the CLRP > Office of the President > Succession & Transition Planning > Chapter Operations Form 2025. 

The following compliance documents are due to your Regional Operations Manager on or before December 1: 

In addition, all FY2025 Volunteer Chapter Leaders must view the Board 101 and Sexual Harassment Training available on the CLRP. After reviewing the training, you can complete the Volunteer Leader Agreement, which is due on or before December 1.  

Be sure to download the December 1 Chapter Compliance Checklist. CLRP > Compliance > December 1 Compliance 

Please note that, as per the MPI Brand Guide, all Chapters/Clubs must adhere to the official Chapter name format for all documents and communications. Example: MPI Northern California  Chapter should be the only format used. MPI Northern California, MPI NC Chapter, NC  Chapter, Northern California Chapter, MPI NCC, MPINC, MPINCC and any other variation of an abbreviated format must be avoided. This applies to all documents and communication created at the Chapter/Club level. 

You can find more information about this and other important brand guidelines in the CLRP > Marketing & Communication > Marketing Resources > MPI_Brand Guide_7_rev4-12-21 (8.0 MPI Chapters > Chapter Names on Page 50) 

On the following dates MPI will offer exclusive membership promotions. This is an amazing opportunity to bring in new members at an exceptional price ahead of the new year! 

December 2, 2024: Cyber Monday Sale 

December 16-20, 2024: Holiday Sale 

Please plan to share this exciting offer on all Chapter channels. To help you with this, a toolkit for each promotion (including all the digital files and FAQ) will be available on the Chapter Leader Resource Page. You will find it under Chapter Toolkits > Monthly Toolkits.  

Ahead of the Thanksgiving holiday, the Cyber Monday Toolkit will be available no later than November 22, 2024. The Holiday Sale Toolkit will be available no later than December 11. 

There are many Chapter Incentive Certificates earned during the FY2022-2023 that have not yet been redeemed. These must be used by December 31, 2024.  

To learn what certificates are still available to use during this calendar year, contact your Member Engagement Representative or Member Services (feedback@mpi.org). 

Why would you pass up free education? Check out the MPI Academy site to register for our upcoming webinars as we close out 2024. The Academy offers a wide range of topics for event professionals, such as: 

Solving Data Nightmares with AI-Driven Insights 

Demo Day 

All In on All-Inclusive: Elevate Your Event Planning with Hilton’s Extraordinary All-Inclusive Resorts 

The 3T Advantage: Exclusive Experiences in Third-Tier Cities  

We've launched registration for EMEC Türkiye in Istanbul, 22-25, February 2025! To help spread the word and promote it to your Chapter audience, we've provided a toolkit on the CLRP with assets and copy to use.  

The toolkit is available on the CLRP > Chapter Toolkits > Monthly Toolkits section. 

All FY2025 IBOD, GBOT, Volunteer Chapter Leaders, Chapter Administrators, and Regional Council members are eligible for discounted registration.  You must be a member in good standing at the time of registration. 

All FY2025 IBOD, GBOT, Volunteer Chapter Leaders, Chapter Administrators, and Regional Council members are eligible for discounted registration.  You must be a member in good standing at the time of registration. 

MPI Chapter Leader All Hands Calls inform Volunteer Chapter Leaders with crucial information and updates about our organization. All FY2023-2024 Board Members are encouraged to attend and ask questions directly to MPI Senior Leadership. Register online for the Zoom calendar invite.  

• November 20 at 10:00 am CST - Register Today! 

IMPORTANT Hardship Scholarships for Hurricane Impacted Areas are Available. 

The MPI Foundation is providing support to members in Hurricane Helene or Milton impacted areas. This is a time sensitive application; visit the MPI Scholarship page for more details.  

Scholarships are varied and updated on an ongoing basis, please be sure to share this link with your chapter members. 

https://www.mpi.org/foundation/get-help/scholarships  

Foundation Friendly Fundraising 

Here is sweet update from a Chapter that heard our call and ‘just did something’. Their last-minute initiative to add a quick raffle to their Chapter Awards gala generated over $600CAD 

“All credit goes to the Awards Gala Committee Chair and her team as it was their idea to auction off the centerpieces for additional funds for the foundation. All the OOP did was approve the brilliant idea. Congratulations again to everyone involved in this incredibly successful event.” 

MPI Ottawa, President – October 2024 

Karen Norris, CMP  

Acting CEO & Director, Programs and Member Services / Présidente-directrice générale par intérim, directrice des programmes et des services aux membres, Canadian Dermatology Association / Association canadienne de dermatologie  

The MPI Ottawa Chapter also plans and donates a percentage of their registration fees for their education sessions to the MPI Foundation on an annual basis as well as a percentage of proceeds from their Annual Charity Auction Dinner.  

This is a great example of a Chapter keeping the MPI Foundation in mind at the board level, being strategic, incorporating and planning their programming to generate their donations and allowing room to be nimble and open to easy opportunities to support the Foundation. 

How can your Chapter adopt this mindset? 

Supporting the MPI Foundation is a KPI and it is easy to maximize by setting your chapter up for success by planning for it. 

When you review and update your Job descriptions, P&Ps and SOPs, make the commitment and assign the responsibility and task to the OOP, we recommend the President Elect.  

i.e. 

The President Elect:  

Is this realistic? 

In a word – YES – If it is not in writing, if you do not give this a home, if you do not assign someone to oversee this, then you are relying on human factors subject to neglect or opinion about the importance of the MPI Foundation to your Chapter and more importantly to your members. If consideration of the MPI Foundation is not part of your Chapter governance, you are missing out. By putting it in writing, by taking the time to review, we are advocating that the Chapter strategically consider if, when and how they can and will support the MPI Foundation. If agreed, logistics can proceed with full support of the board. Should it be decided that now is not the time for a variety of reasons, that decision is also yours to make.  If conditions change, you can always revisit, knowing every donation matters.  

We believe in the benefit of a strong MPI Foundation and that our purpose aligns with yours; 

Please know this is not a suggestion to replace any charitable fundraising you do in your home communities for other important causes, but simply, to add the MPI Foundation to your list of benefactors.  

Imagine, if you can update your practices before moving into 2025, how seamless incorporating your consideration and implementation of strategy for the MPI Foundation will be.