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October 2024
October 10
REMINDER: COMPLIANCE DOCUMENTS DUE
The following compliance documents are due to your Regional Operations Manager on or before December 1:
- Strategic Business Plan
- Volunteer Leader Agreement
- Budget
- 18-24 Month Chapter Calendar of Events
- Chapter Operations Form
- Paid Chapter Administrator Evaluation
- Chapter Representative for the Regional Council
In addition, all FY2025 Volunteer Chapter Leaders must view the Board 101 and Sexual Harassment Training available on the CLRP. After reviewing the training, you can complete the Volunteer Leader Agreement, which is due on or before December 1.
Be sure to download the December 1 Chapter Compliance Checklist. CLRP > Compliance > December 1 Compliance
Nominate your Chapter/Club or Peer for a RISE Award
Is there an MPI member who inspires you? Has your Chapter/Club led the way and shown amazing leadership, impact or innovation?
See the RISE Award categories and learn more: https://www.mpi.org/about/rise-awards
Nominate your Chapter/Club or a peer: https://www.mpi.org/about/rise-awards-nomination-form
CURRENT: Nomination Deadline: November 1, 2024, 11:59 pm CST. NEW: Nomination Deadline Extended: November 10, 2024, 11:59 pm CST. Application links will be sent directly to nominees once their nomination is received. This year's application deadline is December 10, 2024, 11:59 pm CST.
International Volunteer Committee Applications are OPEN!
As chapter leaders, we value your involvement with MPI and your commitment to your chapter. We hope that you will consider applying to serve on an International volunteer committee in 2025! As an International volunteer, you will have the opportunity to network with peers and assist with the implementation of MPI’s vision and mission. All MPI members in good standing are eligible to serve.
The 2025 application for International Volunteer Committees, Task Forces, Councils and Advisory Boards are open! Please submit your application no later than October 31.
REMINDER: FY2025 Regional Council Chapter/Club Representative Due December 1 and Requires a Board Vote
Your Chapter/Club’s appointment of the FY2025 Regional Council Representative is due on December 1. This appointment requires a vote of the current Board of Directors. It is recommended that the representative be a member of the FY2025 Board of Directors, however, it is not a requirement. Once finalized, the Chapter President should submit this form.
Chapter Leadership Summit Session Recordings
The breakout session recordings for the Chapter Leadership Summit are now available via the CLRP. If you missed the Summit, or want to re-visit the valuable conversations from the day, you can watch the recordings saved in the CLRP > Chapter Leadership Training > Chapter Leadership Summit.
Membership Updates
Reminder: Use Your Membership Resources!
Remember, all Chapters and Clubs are given the opportunity to request one (1) membership discount code per calendar year to help drive new membership. If your Chapter/Club hasn’t already, now is a great time to plan when to use your code before the end of the year.
Additionally, there are many Chapter Incentive Certificates earned during the FY2022-2023 that have not yet been redeemed. These must be used by December 31, 2024.
To request a campaign code or to learn what certificates are still available to use during this calendar year, contact your Member Engagement Representative or Member Services (feedback@mpi.org).
Lifetime Membership Information
If you or others in your Chapter are curious about the MPI Lifetime Membership, you can find complete details here.
Lifetime membership is an exclusive benefit awarded to no more than five MPI members each year who have contributed significantly to the industry and want to stay connected and show their support. This membership allows for a permanent complimentary membership designed for the recipients to receive continuous benefits with MPI. Key details to remember: Members must meet specific criteria and submit an application to be considered for a Lifetime Membership; applications are accepted on a rolling basis.
2024 Membership & Chapter Satisfaction Survey Results Available
The results are in! You can view your 2024 Membership and Chapter Satisfaction result from your Chapter Metric Dashboard. Results from your Chapter member responses are available in the document titled “2024 Chapter MCSS Report”. You have also been provided the document titled “MCSS 2024 Executive Summary” which are the results from all MPI Chapters worldwide which can be used to better understand how you are doing in comparison to the Global MPI Community.
Your MCSS Satisfaction response rate and Satisfaction Scores can also be found on your Chapter Dashboard Report.
Upcoming Systems Upgrade
Please be aware that on Saturday, October 19, 2024 from 7:00am – 5:00pm CDT we will be taking the MPI website and Single Sign-On (SSO) offline to perform an upgrade to our Association Management System, Aptify. Chapter websites will also be offline during this time. We apologize in advance for any inconvenience this may create but is necessary to keep our systems up-to-date and protected from any potential vulnerabilities.
QuickBooks Online Monthly Cost Increase
We regret to inform you that effective immediately, the monthly cost for QuickBooks Online will increase to approximately $60 per month. After extensive discussions with QuickBooks, we have discovered that our previous fees were highly discounted as an initial offer. The new rates going forward are discounted at the highest percentage offered in the non-profit segment.
We apologize for the late notification, but please know that the MPI Finance team has been diligently working to negotiate these fees down as much as possible and took longer than expected. Our commitment to minimizing these costs remains steadfast, and we are currently in talks with QuickBooks to explore other opportunities for cost reduction.
Your understanding and cooperation are greatly appreciated. Your Chapter Operations Team member will be reaching out to you with the updated cost for the remainder of this year and for FY2025.
October Webinars Can Help All Chapter Leaders!
Register now for our upcoming webinars which can help all MPI Chapters and Clubs engage first time attendees at your events! The MPI Academy provides free, online education for all event professionals! “Engaging your first time attendees” is on October 14 from 11:00am-12:00pm CST or “How to repurpose your event content like a pro" from 11:00am-12:00pm CST on October 15 sponsored by Cvent. See you there!
WEC 2025 St. Louis Volunteer Chapter Leader Registration
All FY2025 IBOD, GBOT, Volunteer Chapter Leaders, Chapter Administrators, and Regional Council members are eligible for discounted registration. You must be a member in good standing at the time of registration.
WEC 2025 Rates:
- Planner Member = $729
- Supplier Member = $1,129
Register for the November All Hands Call
MPI Chapter Leader All Hands Calls inform Volunteer Chapter Leaders with crucial information and updates about our organization. All FY2023-2024 Board Members are encouraged to attend and ask questions directly to MPI Senior Leadership. Register online for the Zoom calendar invite.
- November 20 at 10:00 am CST - Register Today!
EMEC Türkiye Registration is Open!
We've launched registration for EMEC Türkiye in Istanbul, 22-25, February 2025! To help spread the word and promote to your chapter audience, we've provided a toolkit on the CLRP with assets and copy to use.
The toolkit is available on the CLRP > Chapter Toolkits > Monthly Toolkits section.
All FY2025 IBOD, GBOT, Volunteer Chapter Leaders, Chapter Administrators, and Regional Council members are eligible for discounted registration. You must be a member in good standing at the time of registration.MPI Lunch & Earn: HMCC Road Tour
Regional Business Exchange Events
The MPI Regional Business Exchange events are designed specifically for planners like you. They offer the perfect mix of education, networking, and hands-on experiences to help you thrive. Come join us for one of these FREE events—they will be worth your time!
October 23, 2024
NEW YORK CITY, NY – Industrious / 730 Third Street
1:00 PM – 6:00 PM
For more information, please visit our website here: NYC Regional Business Exchange
November 19, 2024
MONTEREY, CA – Monterey Conference Center
8:30 AM – 1:00 PM
For more information, please visit the webpage here: Monterey Regional Business Exchange
November 10-12, 2024
MEDCON – Philadelphia, PA
Are you ready to experience the ultimate in medical meeting planning education, networking, and unforgettable experiences? MPI MedCon 2024 is your chance to elevate your skills, expand your network, and indulge in everything Philadelphia has to offer—all while earning valuable CEUs. Two nights hosted at the Loews Downtown hotel, HMCC certification (value of $714), exclusive tours, receptions, and MORE!
For more information, please visit the webpage here: MedCon Philadelphia
MPI Foundation Scholarships and Grants Available!
Please be sure to check out and share the available scholarships and grants with your chapter members. Membership scholarships are still open for Canada and Latin America planners through October 20, as are Chapter Grants. Apply here for a grant by the 20, or copy/paste the following to share scholarship with your chapter’s members:
‘Planner scholarships are available from MPI Foundation! Learn more and apply here: https://www.mpi.org/foundation/get-help/scholarships ‘
New scholarships are added all the time, and the easiest location to find out more is on the MPI Foundation website. Use or share this link any time: https://www.mpi.org/foundation/get-help/scholarships
Thank you for sharing your feedback on our CLS video about helping the MPI Foundation at the Chapter level. We are constantly amazed when we hear about Chapter initiatives and their resulting donations. Remember, it is never too late to add a simple activation to an existing chapter event and it is never too late to share your good news with us.
I would like to share something with you too, please see the message below from one of our MPI Foundation Pledge chapters on how and why they step up every year and ‘just do something’ for the MPI Foundation.
“As President of the MPI Atlantic Canada Chapter, I can proudly say that supporting the MPI Foundation is woven into the fabric of our chapter’s mission. Every year, we dedicate a portion of our ticket sales directly to the Foundation, ensuring that our members contribute to the larger MPI community in a meaningful way. Our flagship event, Drag Queen Bingo, held annually during GMID, not only raises funds but also brings our members together for a fun and engaging cause.
What truly sets us apart, though, is our constant effort to keep the MPI Foundation top of mind within our chapter. Whether through regular updates to our membership or during executive meetings, we remind everyone of the direct impact the Foundation has on our community. The President and council remain committed to amplifying the Foundation’s work and ensuring it remains central to our annual programming.
We’re a small chapter doing big things, and it’s our belief that no matter the size of the chapter, we can all make a significant difference. This commitment was recognized when MPI Atlantic Canada was named the 2024 Chapter Champion for the MPI Foundation, a testament to our dedication. I challenge other chapters to embrace this level of commitment — together, we can continue to elevate the work of the MPI Foundation.”
Wela’lin (Thanks).
Paul
Paul Bailey, MBA, HMCC, SES (he/him)
ISO 20121 CERTIFIED PROFESSIONAL (EVENT SUSTAINABILITY MANAGEMENT SYSTEMS)
Sales Director – International
Discover Halifax (Kjipuktuk)
Thank you, Paul, and to the MPI Atlantic Canada Chapter, you set a fine example for all of us to consider.
MPI Anti-Human Trafficking Committee Offers Messaging Support
Through our collaborative partnership with PACT (PACT (wearepact.org) , the event industry’s leader in anti-human trafficking efforts, our committee is excited to share a concise, one-page document outlining how to report a suspected incident of human trafficking. This document could be printed and distributed or displayed at your MPI Chapter/Club meetings in 2025! Please contact Jennifer Berkemeier, chair of the anti-human trafficking committee, if you’d like to receive a copy of the document: jberkemeier@huntingtonplacedetroit.com
