Executive Committee - President

Leadership Expectations

 Job Descriptions

Term:   One year or as determined by the Board of Directors and Chapter bylaws

Helpful Skills:

• Diplomacy, Resourceful, Visionary, Delegator, Leadership organization, Communicator (written and oral)

 Qualifications:

• Member in good standing with previous service as President-Elect
• Knowledge of the activities/affairs of the Chapter
• Willing to give the time, energy, talents, and enthusiasm required for the position
• Previous service (when possible) two (2) of the following positions: Vice President of Membership, Vice President of Finance, or Vice President of Education

 
Specific Responsibilities:

• Directly responsible for communicating with and supervising the Chapter officers and Directors to ensure that all assignments are completed according to the strategic plan, the chapter is financially sound and membership is advised of all progress
• Serve as Chair of all meetings of both the Executive Committee and Board of Directors, serve as a member of the Budget and Finance Committee
• Appoint all members of standing and special committees and relieve any inactive committee members with the approval of the Board
• Ensure Chapter adherence to Chapter Bylaws, Policies, and Procedures
• Support and defend policies and programs adopted by the Board of Directors
• Serve as an ex-officio member on all committees except the Nominating Committee
• Vote on issues brought before the Board of Directors only in the event of a tie
• Act as an official spokesperson of the Chapter
• Conduct annual Board Orientation and mid-year Board Retreat
• Submit budget needs for the following fiscal year
• Oversee the performance of the Chapter Administrator, including monthly meetings and a yearly performance review
• Serve as liaison between the Chapter and MPI headquarters
• Serve as a member of the Past Leaders Council or appoint a designee
• Perform any other duties as assigned by the Board of Directors

Reports to: Members
Commitment: 

• Regular attendance at monthly meetings, Chapter activities, and functions; Board meetings and Executive Committee meetings
• Attendance at Board retreats
• Attendance at Past Leaders Council meetings
• Attendance at Chapter Business Summit

Executive Committee - President-Elect

Leadership Expectations

Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws 

Helpful Skills:

• Diplomacy, Resourceful, Visionary, Delegator, Leadership organization, Communicator (written and oral). 

Qualifications:

• Member in good standing
• Knowledgeable of the activities/affairs of the chapter
• Willing to give the time, energy, talents, and enthusiasm required for the position
• Previous service (when possible) two (2) of the following positions: Vice President of Membership, Vice President of Finance, or Vice President of Education.

Specific Responsibilities:

• Serve as direct support to the Chapter President
• In the absence of the President, perform the duties of the President with the powers of and subject to all the restrictions upon the President
• Serve as a voting member of the Board of Directors, Executive Committee, and Budget and Finance Committee
• Serve as an ex-officio member of the Nominating and Gala Committee
• Ensure the Chapter adheres to minimum Chapter standards as prescribed by MPI
• Develop and implement a leadership succession/mentoring program
• Cultivate volunteer opportunities and encourage participation
• Work with committees to expand volunteer long-term involvement with Chapter

• Act as coach, advisor, and counselor to Board members and committees
• Attend monthly Board meetings, Chapter events, and committee meetings
• Report on the strategies, successes, and challenges of assigned committees to the Board
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Responsible for ensuring the fiscal responsibility of the committee(s) to which the position is assigned
• Perform any other duties as assigned by the President and/or the Board of Directors

 
Reports to: President

 Commitment:

• Regular attendance at monthly meetings, official Chapter activities, and functions; Board meetings, and Executive Committee meetings
• Attendance at Board retreats
• Attendance at Past Leaders Council meetings
• Attendance at Chapter Business Summit

Executive Committee - Immediate Past President

Leadership Expectations

Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws

Eligibility:

• Member in good standing
• Completion of previous year's term as President
• Willing to give the time, energy, talents and enthusiasm required of the position

Specific Responsibilities:

• Serve as voting member of Board of Directors and Executive Committee
• Chair the Nominating Committee, ensuring compliance with bylaws and policy, providing an open nominations & elections process and ensuring compliance with MPI elections calendar requirements
• Support and defend policies and programs adopted by the Board of Directors
• Act as support/mentor to President
• Act as coach, advisor and counselor to Board members and committees
• Attend monthly Board meetings, Chapter events and committee meetings
• Submit agenda items for Board of Directors meetings in advance of meetings
• Ensure the fiscal responsibility of the committee(s) to which position is assigned
• Chair Chapter's Past Presidents Council to provide for continued involvement of Past Presidents to support the strategic plan of the Chapter
• Conduct transition meeting with successor
• Perform any other duties as assigned by the President and/or Board of Directors

Reports to: President

Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats
• Attendance at all official chapter activities and functions

Executive Committee - Vice President of Finance

Leadership Expectations

Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws

 Helpful Skills:

• Attention to detail, Knowledge of basic financial concepts, Basic knowledge of Excel
  

Eligibility:

• Member in good standing
• Previous service (when possible) on Board of Directors, preferably in a finance capacity
• Willing to give the time, energy, talents and enthusiasm required of the position

 
General Responsibilities

• Serve as voting member of Board of Directors and Executive Committee
• Chair the Budget & Finance Committee
• Act as coach, advisor and counselor to assigned committees
• Support and defend policies and programs adopted by the Board of Directors
• Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
• Conduct transition meeting with successor
• Perform any other duties as assigned by the President and/or Board

Specific Responsibilities

Manage and supervise Chapter financial efforts, including:

o   Fundraising - fundraising events, auction

o   Special Events - trade shows, special networking events, etc.

o   Strategic Alliances - Sponsorships, Partnership Marketing

o   Investments & Reserves - CDs, mutual funds, prudent reserve

• Maintain proper accounting procedure for the receipt and handling of funds, maintenance of financial records and paying all authorized invoices
• Ensure safe keeping of Chapter funds in such banks, trust companies, and/or investments as approved by the Board of Directors
• Renew all permits and authorized post office boxes
• Prepare annual operating budget and ensure compliance once approved by the Board
• Ensure the Chapter is incorporated according to Chapter minimum bylaws
• Comply with all governmental tax regulations and file Chapter tax reports as required
• Present up-to-date financial statements at each Board of Directors meeting
• Research current funding, partnership and investment trends and topics pertinent to the chapter and report findings to Board of Directors
• Make each Director and Executive Committee aware when chapter is close to budgetary limits

Reports to: President

 Commitment:

• Regular attendance at monthly meetings, chapter activities, functions, Board meetings and Executive Committee meetings
• Attendance at Board retreats
• Potential attendance at Chapter Business Summit, as directed by President

Executive Committee - Vice President of Membership

Leadership Expectations

Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws

Helpful Skills:

• Delegation organization, Marketing Skills, Listening Skills

Eligibility:

• Member in good standing
• Previous service on Board of Directors, preferably in a membership capacity
• Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

• Serve as voting member of Board of Directors
• Member of Executive Committee
• Provide direction and leadership to maintain and increase MPI membership
• Work with chapter administrator to maintain a current roster of Chapter members
• Act as coach, advisor and counselor to assigned Committees
• Report on the strategies, successes and challenges of assigned committees to Board of Directors
• Responsible for ensuring the fiscal responsibility of the Committee(s) to which position is assigned.
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Manage and supervise Chapter membership efforts, including:

o   Recruitment – member recruitment, new member orientation

o   Member Care – member retention, hospitality

o   Awards & Scholarships – recognition programs, scholarships

o   Communicate strategic issues relating to membership to Board of Directors

o   Research current membership trends and topics pertinent to the meetings industry and report findings to Board of Directors

o   Work with Regional Outreach teams as it pertains to communications, education and membership.

 Reports to: President

Commitment:

• Regular attendance at monthly meetings and Board meetings and retreats
• Attendance at all official chapter activities and functions

• Potential attendance at Chapter Business Summit, as directed by President

Executive Committee - Vice President of Education

Leadership Expectations

Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws

Helpful Skills:

• Adaptability, Project Management, Communicator (oral and written), Motivator, Conflict Resolution, Trend Watcher (or willing to research), Team Builder

Eligibility:

• Member in good standing
• Willing to give the time, energy, talents and enthusiasm required of the position
• Previous service on Board of Directors, preferably in a education capacity

General Responsibilities:

• Serve as voting member of Board of Directors
• Member of Executive Committee
• Act as coach, advisor and counselor to assigned committees
• Report on the strategies, successes and challenges of assigned committees to Board of Directors
• Ensure the fiscal responsibility of the committee(s) to which position is assigned.
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform any other duties as assigned by the President and/or Board of Directors

Specific Responsibilities:

• Manage and supervise Chapter educational efforts, including:

o   Monthly Programs - Registration, Site Selection & Logistics

o   Professional Development - Educational Content & Speaker Sourcing

o   Special Educational Projects - Chapter/Regional Education Conference, Leadership Institutes, Women's Leadership Initiative, CMP/CMM, Multi-Cultural Initiatives

• Develop annual education plan in accordance with Chapter strategies and MPI standards
• Communicate strategic issues relating to professional development to Board of Directors
• Research current education trends and topics pertinent to the meetings industry and report findings to Board of Directors
• Approve all bills of assigned committees and forward appropriate paperwork to the Vice President of Finance

Reports to: President 

Commitment:

• Regular attendance at monthly meetings and Board meetings and retreats
• Attendance at all official chapter activities and functions
• Potential attendance at Chapter Business Summit, as directed by President

Executive Committee - Vice President of Communications

Leadership Expectations

 Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws

Helpful Skills:

• Delegation, Motivational, Deadline driven, Strong proofreader, General understanding of communications tools and technology (i.e. Websites, social medial sites, constant contact, blogs).

Eligibility:

• Member in good standing
• Willing to give the time, energy, talents and enthusiasm required of the position
• Previous service on Board of Directors, preferably in a communications capacity

Overall Responsibilities:

• Serve as voting member of Board of Directors
• Member of Executive Committee
• Act as coach, advisor and counselor to assigned committees
• Report on the strategies, successes and challenges of assigned committees to Board of Directors
• Ensure the fiscal responsibility of the committee(s) to which position is assigned
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform any other duties as assigned by the President and/or Board of Directors

Specific Responsibilities:

Manage the publications, marketing, advertising, public relations, community outreach and advocacy efforts of the chapter, including:

o   Marketing - Website/technology, Job Bank

o   Publications - Newsletter, Directory

o   Public Relations - Media Relations, Press Releases

o   Advertising - Newsletter Ads, Website Ads

o   Community Outreach - Philanthropic Activities

• Ensure Chapter programs, activities and accomplishments are highlighted on an International level by communicating with MPI Public Relations and Marketing Departments
• Communicate strategic issues relating to communications/technology to Board of Directors
• Research current communications/technology trends and topics pertinent to the meetings industry and report findings to Board of Directors
• Approve all bills of the committees within the Communications category and forward appropriate paperwork to the Vice President of Finance

Reports to: President 

Commitment:

• Regular attendance at monthly meetings and Board meetings and retreats
• Attendance at all official chapter activities and functions
• Potential attendance at Chapter Business Summit, as directed by President

Executive Committee - Vice President of Special Events:  

Leadership Expectations

 Term: One year or as determined by the Board of Directors and Chapter Bylaws

Eligibility:

• Member in good standing
• Willing to give the time,  energy, talents and enthusiasm required of the position

General Responsibilities:

• Serve as a voting member of Board of Directors
• Member of Executive Committee
• Act as coach, advisor, and counselor to assigned committees
• Reportonthestrategies,successesandchallengesofassignedcommitteestoBoardofDirectors
• Ensure the fiscal responsibility of the committee(s) to which position is assigned
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Provide vision and goals for yearly Special Events:

o     Assist with planning and coordination of these Events with the Director of Special Events including MPI After 5, Spring/Fall Event, Hospitality  Industry Holiday Luncheon, and the Year End Gala.

o     Maintain Events on Master Calendar – so as not to conflict with monthly meetings

o     Continued communication with VP of Professional Development and Director of Sponsorship

o     Oversee the development of a charity centered event

o     Plan and develop the annual gala with direction from the President and Past President.

Reports to: President

Time Commitment:

• Regular attendance at monthly meetings, chapter activities and functions
• Attendance at Board meetings and retreats
• Regular attendance at Special Events & Community Outreach committee meetings

Director, Monthly Programs

Leadership Attributes

Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws

Eligibility:

• Member in good standing
• Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

• Serve as voting member of Board of Directors
• Attend monthly board meetings, chapter events and committee meetings
• Act as coach, advisor and counselor to assigned committees
• Identify, recruit and train Committee chair for assigned committees
• Ensure the fiscal responsibility of the committee(s) to which position is assigned
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform any other duties as assigned by the President and/or Board of Directors

Specific Responsibilities:

• Develop, implement and manage a Request For Proposal (RFP) process for all monthly educational programs
• Perform site selection for all monthly educational programs
• Coordinate all logistics for monthly educational programs, including menu selection, audiovisual needs, room setup requirements, registration and hotel arrangements
• Facilitate a registration process for monthly educational programs with Executive Director.
• Develop, implement and manage a system for providing Continuing Education Units (CEU) at chapter educational programs.
• Assist Communications with promoting CEU opportunities and tracking methods to chapter members
• Responsible for ensuring chapter programming meets the requirements for CEU’s
• Assist all committees to facilitate the production of their events

Reports to: Vice President of Education 

Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats

Director, Strategic Alliance

Leadership Attributes

Term: One year or as determined by the Board of Directors and Chapter bylaws

Helpful Skills:

• Knowledge of the industry and the people in the industry, organized, GREAT follow-up, comfortable with sales

Eligibility:

• Member in good standing
• Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

• Serve as voting member of Board of Directors
• Attend monthly board meetings, chapter events and committee meetings
• Act as coach, advisor and counselor to assigned committees
• Identify, recruit and train committee chair for assigned committees
• Ensure the fiscal responsibility of the committee(s) to which position is assigned
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform any other duties as assigned by the President and/or Board of Directors

Specific Responsibilities:

• Develop strategies to increase revenue and in-kind support for the Chapter
• Monitor association and meetings industry trends to discover best practices in resource development by other organizations
• Develop, implement and manage Chapter fundraising efforts and events
• Ensure promotion of fundraising effort
• Follow through with collection of Strategic Partners funds and deliverables.

Reports to: Vice President of Finance 

Commitment:

• Regular attendance at monthly meetings and Board meetings
• Attendance at Board retreats
• Attendance at all official chapter activities and functions

Director, Member Care

Leadership Attributes

Job Description

Term: One year or as determined by the Board of Directors and Chapter bylaws

Helpful Skills:

• Delegation, Motivator, Facilitator, Supportive

Eligibility:

• Member in good standing
• Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

• Serve as voting member of Board of Directors
• Attend monthly board meetings, Chapter events and committee meetings
• Act as coach, advisor and counselor to assigned committees
• Report on the strategies, successes and challenges of assigned committees to Board of Directors
• Ensure the fiscal responsibility of the committee(s) to which position is assigned
• Support and defend policies and programs adopted by the Board of Directors
• Conduct transition meeting with successor
• Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

• Maintain complete and accurate records of the Chapter's membership and reconcile reports monthly through MPI Association Management Software (AMS)
• Meet or exceed the chapter retention goal for the year, based on the chapter metrix.
• Develop and maintain an active and ongoing campaign to retain members
• Encourage member involvement in committees
• Conduct an annual Chapter needs assessment survey
• Provide hospitality at Chapter functions by welcoming attendees
• Submit articles to newsletter and website in support of member care activities

Reports to: Vice President of Membership 

Commitment:

• Regular attendance at monthly meetings and Board meetings and retreats
• Attendance at all official chapter activities and functions