FY2025 Business Plan Templates

There are new FY2025 Business Plan templates available for all Chapters to use via the CLRP > Compliance > December 1 Compliance. New for FY2025, Chapters will have the option to use the traditional MSWord version that has been available for the past 3-4 years or use a new MSExcel version.

The new MSExcel version provides a simpler way for Chapters to create their business plan and to navigate between departments via different tabs.

As part of the Chapters’ compliance requirements, only the FY2025 templates may be used by all Chapters and submitting Business Plans using older versions will not be accepted by MPI.

FY2025 Volunteer Chapter Leaders: Access to CLRP Granted

On September 1, all FY2025 Volunteer Chapter Leaders were granted access to the Chapter Leader Resource Page to help onboard them in preparation for Annual Retreats/Summits. The sitting President Elect or Chapter Administrator should provide the FY2025 new board members with guidance on how to access the CLRP, Chapter Leader Newsletter webpage, and Membership Reports.  Share the document titled “Accessing Chapter Leader Resource Page” available on the CLRP > Office of the Presidents > MPI Chapter Board Service

2025 RISE Awards

RISE Award nominations and applications are officially OPEN!

Nominate by simply completing the RISE Award Nomination Form:  https://www.mpi.org/about/rise-awards-nomination-form .To learn more about the awards and celebrate the 2024 award recipients, please visit: mpi.org/RISEAwards. Help promote the RISE Awards by using this refreshed Chapter toolkit.

CLRP > RISE Awards & RISE UP > How to Apply for your RISE Award > 2025 RISE Awards Nominations – Chapter Campaign Toolkit

Nominations will be accepted until November 1, 2024. An application will be sent to the nominees no more than three business days after their nomination has been submitted . Applications are due Sunday, December 10, 2024. Don’t wait to recognize a Chapter or peer for a 2025 RISE Award!

We look forward to seeing nominations for high achieving and deserving Chapters and MPI members from across the globe, celebrating the spirit of leadership, impact, and innovation. Questions? Please do not hesitate to contact riseawards@mpi.org.

2025 International Volunteer Committees

Call for volunteers! The 2025 International Volunteer Committee applications will open on September 26.

All members are invited to apply to serve on an MPI International committee, council or advisory board. As a Chapter leader, we encourage you to jump into an international level volunteer position, too. We are accepting applications until October 31, 2024, with notifications in December 2024. All International volunteer terms are 1 year (January - December 2025).

Please share this opportunity with fellow MPI members who would be interested. Volunteers are the heart of MPI! Questions? Please reach our Volunteer Experience team: volunteerexperience@mpi.org

New: MPI Executive & Board Member Speaker Request Form

Are you looking for an MPI executive or board member to speak or provide a video for an event or meeting coming up in your Chapter at no cost? Complete this form to make your request: https://app.smartsheet.com/b/form/a793f859dd174e13b5372904db987012

The form can also be found on the CLRP > Education > Education Forms and Documents.

Membership Update

New Member Benefit

Members can now post internship opportunities in the MPI Career Center for free! This saves $25 for each 30-day posting.

To post an internship opportunity, sign into MPI.org. Go to Resources > Career Center > Internships > Employers > Post a Job > Scroll and Select (Members) Internship Position

Reminder: Use Your Membership Resources!

Remember, all Chapters and Clubs are given the opportunity to request one (1) membership discount code per calendar year to help drive new membership. If your Chapter/Club hasn’t already, now is a great time to plan when to use your code before the end of the year.

Additionally, there are many Chapter Incentive Certificates that have not yet been redeemed. These must be used by December 31, 2024.

To request a code or to learn what certificates are still available to use during this calendar year, contact your Member Engagement Representative or Member Services (feedback@mpi.org).

MPI is proud to partner with FareX™

MPI is proud to partner with FareX™, an emerging leader in airline fare predictions.

FareX™ is an AI-Platform providing transparency into how prices are expected to change over time to help purchasers decide when to buy and how much to pay.

MPI is looking for 300 Planners to join a pilot that will provide free access to FareX™ for 3 months. Please join us on October 28, 2024, for more details on the program. More information to come!

Reminder: Conflict of Interest Forms for FY2025 Board Members

As part of the onboarding process, all FY2025 Volunteer Chapter Leaders must submit the Conflict of Interest Form to the Chapter President Elect. The form can be found here: CLRP > Compliance > December 1 > Chapter Leader Conflict of Interest Form

In addition, the following compliance documents are due to your Regional Operations Manager on or before December 1:

• Strategic Business Plan
• Volunteer Leader Agreement
• Budget
• 18-24 Month Chapter Calendar of Events
• Chapter Operations Form
• Paid Chapter Administrator Evaluation
• MPI Chapter Trademark License Agreement
• Chapter Representative for the Regional Council

Be sure to download the December 1 Chapter Compliance Checklist. CLRP > Compliance > December 1 Compliance

Webinar “Digging into the Event Data Goldmine” September 24, 2024, 11:00am –12:00pm CT

In this webinar, we'll show you how to pinpoint the metrics that matter most, measure your event's success, and use that knowledge to make your programs stronger and more successful. This session is perfect for those seeking to use data-driven strategies to scale their events.

In this webinar, you’ll learn how to:
• Identify KPIs that directly contribute to event and program growth
• Align event metrics with your organization's broader objectives
• Use analytics to mature your event strategy and increase stakeholder engagement

Register Here!

Sponsored by Cvent

Volunteers needed at IMEX America Smart Monday

We need your help on Monday, October 7. What it is: IMEX is the Super Bowl of the event industry! Meet planners and suppliers from all over the globe coming together for education, inspiration and connection! IMEX takes place at Mandalay Bay Convention Center. It kicks off with Smart Monday, a day dedicated to education, seeing 2,000 event professionals. The trade show floor opens on Tuesday morning where more than 15,000 people cross through! IMEX is the place to be.

Task: supporting all education deliveries on Smart Monday powered by MPI. 

Schedule: You can volunteer for either a half or full day. Half-day time slots are 8:30am - 12:00pm or 12:30pm - 4:00pm.

Contact Lexi Quilty lquilty@mpi.org if you are interested or know of someone who would be.

Volunteer Chapter Leader Registration Discount for the EVENT

All FY2023-2024 Volunteer Chapter Leaders, Chapter Administrators and Regional Council Chairs/Vice Chairs who are MPI members in good standing are eligible for discounted registration.

the EVENT takes place September 22-24, 2024, in Ottawa (ON), at the Brookstreet Hotel.

Register online using the discount codes below:

PVEVENT – $309 for planner/chapter administrators

Register for the November All Hands Call

MPI Chapter Leader All Hands Calls inform Volunteer Chapter Leaders with crucial information and updates about our organization. All FY2023-2024 Board Members are encouraged to attend and ask questions directly to MPI Senior Leadership. Register online for the Zoom calendar invite. 

• November 20 at 10:00am CST - Register Today! 

WEC 2025 St. Louis Volunteer Chapter Leader Registration

All FY2025 IBOD, GBOT, Volunteer Chapter Leaders, Chapter Administrators, and Regional Council members are eligible for discounted registration.  You must be a member in good standing at the time of registration.

WEC 2025 Rates:

• Planner Member = $729
• Supplier Member = $1,129

 Register Online Today!

REGIONAL BUSINESS EXCHANGE – NEW YORK CITY

Join us at the Regional Business Exchange in New York City on October 23. This is a don’t miss event offering you the opportunity to receive a micro certification in AI: Crafting the Future Event Landscape, participate in fast paced, but highly effective speed meetings, all while networking and soaking in the gorgeous Industrious venue situated in the heart of Manhattan. Planners should apply here: https://www.mpi.org/events/mpi-regional-business-exchange

Suppliers: Contact Patrick Higgins at phiggins@mpi.org for sponsorship opportunities. 

It’s never too late to donate!

Hello Chapter Leaders,

We are really happy with the momentum we are creating in keeping the MPI Foundation top of mind at the chapter level. We know you are sharing the link to scholarships (see below) with your members and remembering that the MPI Foundation is here for you too.

The greatest gift we can give is to support each other not just in big ways but in small ways too. There is still time to add a chapter fundraiser into your programming before the end of this year. Not sure what you can do? Here are three SIMPLE and EASY campaign ideas that you might consider:

Hold a Raffle - source 3 to 5 locally donated items, sell tickets, draw for your winners, proceeds go to the MPI Foundation. à Who’s done this? MPI Ottawa - Awards Dinner - “Celebrating Chapter Gems” - Donation raised from this activity $650 CAD

Hold a 50-50 Draw - sell tickets, draw for your winner, split the total with the MPI Foundation. à Who’s done this?  MPI Greater New York - Golf Tournament - Donation raised from this activity $4,000 USD+

Centerpiece Bid - ask table guests to bid up from a minimum donation amount on the centerpiece, collect the cash in an envelope or have the winner pay at registration on the way out with their prize, total raised goes to the MPI Foundation. à Who’s done this?  How about your chapter?

Have you had an interesting campaign this year? We would love to hear about your creative ideas and your successes.

Remember, an MPI Foundation campaign does not need to be complex and the donation from your chapter does not need to be big to make a significant impact to someone who is applying for a scholarship or to someone who needs relief from their membership dues in trying times. Every donation matters when we are simply Members helping Members.

Scholarship Opportunties

Membership scholarships are available for new and renewing members from US, Canada, and Latin America regions.  Copy/paste the following to share this opportunity with your Chapter:

“Apply for a new or renewing planner membership scholarship by September 30, courtesy of Hilton and the MPI Foundation: https://us.grantrequest.com/application.aspx?sid=6233&fid=35065”

If you are a member of the following Chapters, Discover Puerto Rico has MPI Academy scholarships for your community: MPI Carolinas Chapter, Southern California Chapter, Northern California Chapter, Greater New York Chapter and New England Chapter. Copy/paste the following to share this great opportunity:

“Planners are eligible to apply for Inclusive Event Strategist, Women in Leadership, and Event Leadership Strategist Certificate Course Scholarships! Complete your application at the following link: https://us.grantrequest.com/application.aspx?sid=6233&fid=35161”

Chapter Grants Available!

You can apply at this link to receive a $500 Cvent grant towards any Chapter program or a $500 Anti-Human Trafficking Grant for Chapter Education on human trafficking. You can apply for both grants, and, as long as funds are available, your Chapter can receive a second grant even if you have already received one! 2024 grant applications close October 20, so apply today.

We applaud the following Chapters who have applied and received an ALHI or Cvent grant:

• MPI Westfield Chapter - 2023 Anti-Human Trafficking Grant
• MPI Michigan Chapter - 2023 Anti-Human Trafficking Grant
• MPI Greater Orlando Chapter - 2023 Anti-Human Trafficking Grant
• MPI Toronto Chapter - 2023 Anti-Human Trafficking Grant
• MPI Middle Pennsylvania Chapter - 2024 Anti-Human Trafficking Grant
• MPI Greater New York Chapter - 2024 Anti-Human Trafficking Grant
• MPI Sacramento/Sierra Nevada Chapter - 2024 Anti-Human Trafficking Grant
• MPI Caribe Mexicano Chapter - 2024 Anti-Human Trafficking Grant
• MPI Wisconsin Chapter - 2024 Anti-Human Trafficking Grant
• MPI Kansas City Chapter - 2024 Anti-Human Trafficking Grant
• MPI South Florida Chapter - 2024 Anti-Human Trafficking Grant
• MPI Tampa Bay Area Chapter - 2024 Anti-Human Trafficking Grant
• MPI Upstate New York Chapter - 2024 Anti-Human Trafficking Grant
• MPI Carolinas Chapter - 2024 Anti-Human Trafficking Grant
• MPI Heartland Chapter - 2024 Anti-Human Trafficking Grant
• MPI Texas Hill Country Chapter - 2024 Anti-Human Trafficking Grant
• MPI Pittsburgh Chapter - 2024 Anti-Human Trafficking Grant
• MPI Greater Orlando - 2024 Cvent Grant
  

Every MPI Chapter can be the catalyst to harness the power of change in the fight against trafficking of persons

Human trafficking is the illegal practice of exploiting individuals through force, fraud, or coercion. Victims, who can be of any age or gender, are often subjected to labor, sexual exploitation, or other forms of abuse. Traffickers use manipulation, threats, or violence to control their victims, stripping them of their freedom and basic rights.

MPI Global and the MPI Anti-Human Trafficking Committee is committed to raising consciousness within the MPI Chapters and their communities.   Every Chapter has been tasked with educating our community annually, playing a crucial role in this battle through advocacy, education, and awareness. This essential effort has led to the successful hosting of over 17+ programs. Our Chapters are continuously seeking new and impactful ways to broaden awareness.

The Germany Club for example, developed a powerful program that had a significant impact across Europe. Their event featured two German Parliament Senators and a local advocate from an Anti-Human Trafficking association. The program was delivered in both German and English, demonstrating the Chapter's commitment to reaching a diverse audience. MPI members are pivotal in breaking the cycle of trafficking through heightened awareness and responsible sourcing.

CHAPTERS THAT HAVE HOSTED ANTI-HUMAN TRAFFICKING (AHT) PROGRAMS AND EVENTS:

Philadelphia Area | Pittsburgh | Potomac | New England | Chicago Area | New Jersey | New Mexico | North Florida | Northern California |Tennessee |Sacramento | San Diego | Wisconsin | Carolinas | Middle Pennsylvania | Virginia | Germany | Caribe Mexico | Michigan

Need assistance in planning the required AHT program for your chapter?

Email: Malinda Harrell, CMP Fellow, CASE, mharrell@visitraleigh.com, AHT Committee, Immediate Past Chair to be connected to AHT Ambassadors who will help with guidance and navigating resources.