Member in good standing with previous service as President-Elect
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position
Good organizational skills

General Responsibilities:

Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to Board of Directors and committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for budget as a whole
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership Calls
Conduct transition meeting with successor
Perform other duties that may be required by the Board of Directors.

Specific Responsibilities:

Directly responsible for communicating with and supervising the chapter officers and directors to ensure that all assignments are completed according to the business plan, the chapter is financially sound, and membership is advised of all progress.
Serve as chair of all meetings of both the Executive Committee and Board of Directors, serve as a member of the Budget and Finance Committee
Serve as an ex-officio member on all committees except the Governance and Nominating Committee
Ensure development and facilitation of a long term business plan
Appoint all members of standing and special committees and relieve any inactive committee members with approval of the Board
Ensure chapter adherence to Chapter Bylaws, Policies and Procedures
Work with Chapter Administrator to prepare consent agenda for each board meeting and distribute prior to meeting; preside at each board meeting
Work with Office of the President to prepare agenda for chapter’s annual business meeting; preside at chapter’s annual business meeting
Vote on issues brought before the Board of Directors only in the event of a tie
Act as official spokesperson of the chapter
Plan and conduct annual mid-year Board Retreat
Act as support/mentor to President Elect
Submit budget needs for the following fiscal year
Oversee performance of Chapter Administrator including monthly meetings and a yearly performance review
Serve as liaison between the chapter and MPI Headquarter
Ensure chapter compliance with MPI Headquarters

Time Commitment:

Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Participate on MPI Training Webinars
Attendance at official chapter activities and functions
Attendance at Chapter Business Summit
All other related activities

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President Elect

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing with previous service in a Board position
Knowledgeable of the activities/affairs of the chapter
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership Calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Serve as direct support to the Chapter President
In the absence of the President, perform the duties of the President
Keep knowledgeable about chapter activities in order to take over for or represent the President
Meet with Board members one-on-one to discuss succession
Ensure the chapter adheres to minimum chapter standards as prescribed by MPI
Work with Leadership Development to conduct both transition meeting and orientation for incoming board members
Participate with President and Immediate Past President in Chapter Administrator’s Annual Review
Work with President and Immediate Past President on transition plan
Plan and execute Annual Board Retreat

Reports to: President

Time Commitment:

Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat.
Participate on MPI Training Webinars
Attendance at official chapter activities and functions
Attendance at Chapter Business Summit
All other related activities

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Immediate Past President

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Completion of previous year's term as President

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Chair the Governance and Nominating Committee, ensuring compliance with Chapter Bylaws and policy, providing an open nominations & elections process, and ensuring compliance with MPI elections calendar requirements.
Act as support/mentor to President.
Promote and work with Leadership Development Committee to provide for continued involvement of past presidents to support the business plan of the chapter.
Serve as MPI NF Representative on MPI Global South East Regional Council
Review and update Chapter Bylaws and Chapter Policy Manual as needed.

Reports to: President

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at all official chapter activities and functions
Committee activities

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Vice President of Communications

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Manage the publications, marketing, advertising, public relations, community outreach, and advocacy efforts of the chapter, including:
- Marketing
- Website Content
- Public Relations - Media Relations, Press Releases, and Monthly Newsletter
- Social Media – Facebook, LinkedIn and Instagram, and other social media determined to be current and high reaching to current and potential members.
Communicate strategic issues relating to communications/technology to Board of Directors
Research current communications/technology trends and topics pertinent to the meetings industry and report findings to Board of Directors
Approve all bills of the committees within the Communications category and forward appropriate paperwork to the VP of Finance

Reports to: President

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Committee activities

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Vice President of Education

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership Calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Manage and supervise chapter educational efforts, including:
- Monthly Programs Logistics
- Professional Development - Educational Content & Speaker Sourcing, Chapter/Regional Education Conference (if applicable)
- Develop annual education plan in accordance with chapter business plan and MPI standards
- Manage the CMP Initiatives for the chapter
Communicate strategic issues relating to professional development to Board of Directors
Research current education trends and topics pertinent to the meetings industry and report findings to Board of Directors
Approve all bills of the committees within the Education category and forward appropriate paperwork to the VP of Finance

Reports to: President

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Committee activities

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Vice President of Finance

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Manage and supervise chapter financial efforts
Review and approve all expense reimbursement requests to ensure that they are within budget and coded properly
Conduct monthly budget review with each area VP
Research current funding, partnership and investment trends and topics pertinent to the chapter and report findings to Board of Directors
Work with the Chapter Administrator to:
- Conduct monthly reviews with the CA to review the P&L and make updates/notes as appropriate
- Monthly review of banking and credit card statements
- Present up-to-date financial statements at each Board of Directors meeting and each Chapter Retreat
- Ensure safekeeping and monitor Investments & Reserves - CDs, mutual funds, prudent reserve – in approved banks and other institutions
- Maintain proper accounting procedure for the receipt and handling of funds, maintenance of financial records, and paying all authorized invoices
- Assist with preparation of annual operating budget and ensure compliance once approved by the Board
- Comply with all governmental tax regulations and work with Chapter Administrator to ensure chapter tax returns and annual business reports are filed as required
Ensure chapter budget is always correct and up to date

Reports to: President

Time Commitment:

Regular attendance at monthly meetings, Board meetings and Executive Committee meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Attendance at official chapter activities and functions
Maintenance of chapter financial records
Committee activities

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Vice President of Membership

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Provide direction and leadership for the chapter's program to maintain and increase MPI membership
Manage and supervise chapter membership efforts, including
Recruitment – member recruitment, new member orientation
Member Care – member retention, hospitality
Scholarships & Member Recognition – recognition programs, scholarships
Determine and recommend volunteer appreciation gifts or event if part of annual business plan.
Perform a chapter needs assessment survey as deemed necessary
Communicate strategic issues relating to membership to Board of Directors
Research current membership trends and topics pertinent to the meetings industry and report findings to Board of Directors
Approve all bills of the committees within the Membership category and forward appropriate paperwork to the VP of Finance

Reports to: President

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Committee activities

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Director of Operations

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Work with Director of Venue Partnerships and Director of Education, coordinates logistics (venue, AV, speaker needs) for chapter programs to include:
Luncheons and Board Meetings
Other events as determined by annual business plan
Support Director of Special Events
Approve all bills of the committees within the Operations category and forward appropriate paperwork to the VP of Finance
Lead community outreach efforts and implementation at educational events and onsite board meetings
Onsite event liaison for educational events and board meetings

Reports to: VP Education

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Committee activities

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Director of Education

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global Leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Manage speaker sourcing for all chapter educational events as determined by annual business plan
Serve as speaker liaison for all chapter educational events; coordinating with Director of Operations to ensure all requirements are met
Present thank you card to speaker post-event
Communicate strategic issues relating to professional development to Board of Directors
Research current education trends and topics pertinent to the meetings industry and report findings to Board of Directors (i.e. committee research, member survey, etc.)
Approve all bills of the committees within the Program category and forward appropriate paperwork to the VP of Finance

Reports to: VP Education

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Committee activities

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Director of Special Events

Term: One year or as determined by the Board of Directors and Chapter Bylaws (year is based on Chapter Fiscal Year)

Qualifications:
⦁ Member in good standing
⦁ Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors
Attend monthly board meetings, chapter events and committee meeting
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
Support and defend policies and programs adopted by the Board of Directors
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Develop, implement and manage chapter planning/sponsorship sales and events including (but not limited to):
- MPI After 5’s
- Educon
- Golf
- Holiday Party/Member Awards
Any other special event that is deemed appropriate to the business plan
Develop strategies to increase revenue and in-kind support for the chapter
Monitor association/meetings industry trends to discover best practices in resource development

Reports to: VP Finance

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at all official chapter activities and functions
Potential attendance at Chapter Leadership Conference, as directed by President
Committee activities

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Director of Leadership Development

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global Leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Develop and implement a mentoring program to encourage participation in chapter leadership
Ensure promotion of leadership development efforts
Responsible for related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
Oversee Ambassador Program
Maintain volunteer database and succession planning document
Encourage member involvement in committees
Work with committees to expand volunteer long-term involvement with chapter
Work with VP of Membership and Director of Membership on New Member Orientation and Member Care

Reports to: President

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Committee activities

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Director of Venue Partnership

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Oversee/manage venue site selection and contract negotiation for chapter activities including:
- Monthly Luncheons and Board Meetings
- End of Year Celebration/Member Awards Gala
- After 5 Networking Events
- Board Retreats (mid-year and annual)
- Other events as determined by annual business plan
Present thank you card to venue post-event
Work with Director of Strategic Partnerships to develop, implement and maintain chapter’s RFP process
Approve all bills of the committees within the Venue Partnerships category and forward appropriate paperwork to the VP of Finance

Reports to: VP Finance

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, in conjunction with WEC, as requested and approved by Board of Directors
Committee Activities

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Director of Strategic Partnerships

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Secure cash and other sponsorships as determined by annual business plan
Work with VP of Communications on Sponsorship agreement deliverables and fulfillment calendar
Secure raffle items for educational luncheons and special events
Work with Director of Venue Partnerships to develop, implement and maintain chapter’s RFP process
Present thank you card to sponsor upon contracting
Approve all bills of the committees within the Strategic Partnerships category and forward appropriate paperwork to the VP of Finance

Reports to: VP of Finance

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors

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Director of Membership

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, advisor and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Participate in scheduled MPI Global leadership calls
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Manage and supervise chapter membership recruitment efforts, including:
- Recruitment – member recruitment/membership drives
- New member orientation (MPI 101)
- Awards & Scholarships – recognition programs, scholarships
Communicate strategic issues relating to membership to Board of Directors
Research current membership trends and topics pertinent to the meetings industry and report findings to Board of Directors
Approve all bills of the committees within the Membership category and forward appropriate paperwork to the VP of Finance

Reports to: VP Membership

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board and Mid-Year Board Retreat
Attendance at official chapter activities and functions
Potential attendance at Chapter Business Summit, as requested and approved by Board of Directors
Committee activities

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Director of Communications

Term: One year or as determined by the Board of Directors and Chapter Bylaws

Qualifications:

Member in good standing
Willing to give the time, energy, talents and enthusiasm required of the position

General Responsibilities:

Serve as voting member of Board of Directors and Executive Committee
Attend monthly board meetings, chapter events and committee meetings
Act as coach, adviser and counselor to assigned committees
Submit agenda items for Board of Directors meetings in advance of meetings
Report on the strategies, successes and challenges of assigned committees to Board of Directors
Responsible for the related budget line items
Responsible for ensuring the fiscal responsibility of the committee(s) to which position is assigned.
Support and defend policies and programs adopted by the Board of Directors
Conduct transition meeting with successor
Perform other duties that may be delegated by the President and/or Board of Directors

Specific Responsibilities:

Collaborate directly with VP of Communications & Marketing on chapter social media, publications, events, and sponsorship initiatives to oversee Social Media accounts, Email Communications, Monthly Newsletter, Event Photos, and Sponsorship & Advertising Agreements
Work with Director of Strategic Partnerships on Sponsorship agreements and fulfillment calendar
Advise committee members on public relations for chapter event communications
Assist VP of Communication in registration and website support for all chapter events
Oversee communication plan, schedule, and design for special event chapter communications
Approve all bills of the committees within the Communications category and forward appropriate paperwork to the VP of Finance

Reports to: VP Communications

Time Commitment:

Regular attendance at monthly meetings and Board meetings
Attendance at Annual Board Retreat and Mid-Year Board Retreat
Attendance at all official chapter activities and functions
Potential attendance at Chapter Leadership Conference, as directed by President
Committee activities

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